Andrews and Thornley Construction utilizes Timberline Project Management organizational software, and
is proud to be a “paperless” company by implementing the use of Docuware Software.
I. General Project Organization
A. Job Files. Maintain a complete, well-organized set of job files that include but are not limited to
1. General correspondence between the Architect, Owner, Engineers, General Contractor, Building
2. Addendum to plans and specifications.
3. Payment request.
4. Conditional and Unconditional Lien Releases.
5. Change Orders.
6. Submittal log.
7. Shop drawing log.
8. A full and complete set of “As Built” drawings.
9. Special testing.
10. Job diaries.
11. Meeting notes.
12. Microsoft Project or Suretrack scheduling.
B. Safety Issues
1. Continually monitor job for safety conformance and integration with the Owner’s own safety
2. Collect and file all safety meeting reports.
II. Project Meetings
A. Conduct weekly project meetings.
1. Prepare and issue agenda.
2. Record and issue meeting reports.
3. Amend (if necessary) and re-issue meeting reports.
III. Estimating and Value Engineering
A. Plans and Specifications are distributed to at least three subcontractors in each trade; this
B. Review and approve all alternates subject to Owner and Architectural approval.
C. Provide ongoing value engineering recommendations throughout the project.
IV. Scheduling
A. Prepare a master schedule to assure compliance with the Owner’s requirements including Owner
B. Make recommendations when necessary regarding scheduling, sequencing and interfacing all
C. Monitor that adequate manpower is on the job on a daily basis.
V. Daily Record. Maintain a job diary for the Owner that includes:
A. Subcontractors on the job that day, number of workers in crew and activities performed.
B. Inspections, by whom, for what reason, a record of results and a distribution log of results.
C. Any accidents incurred, even though a separate accident report will have been filed by Sub-
D. Any unusual or noteworthy event that took place.
E. Weather conditions and how it impacted the schedule.
F. Any visitors on the job, identified by name, affiliation and purpose of visit.
VI. Job Logs. Maintain job logs of the following:
A. Submittals.
B. Shop drawings.
C. Special testing.
D. On site inspections.
VII. Owner Representation. Actively represent the Owners interest in:
A. General project facilitation.
B. Value engineering.
C. Project meetings.
D. Payment request approval.
E. Lien release compliance.
VIII. Photographic Record. Create and maintain a complete photographic record of the job, general
IX. Project Close Out. Organize and administer project close out.
A. Compile and organize owners operating manuals, warranties, guarantees, and As-Builts, etc., this
B. Completion of the final punch list.
C. Coordinate all phone, data and security installations.
D. Supervise and assist in the procurement and installation of all furnishings.
E. Secure final approval by the Building, Fire and Environmental Health Departments.
F. Secure Certificate of Occupancy.
We assist with Planning, Permitting and Approval of your project, as well as
assist in Financing; our relationships are unparalleled in the North Bay Area.
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the following:
Officials, Special Testing Consultants and Subcontractors.
programs.
distribution is done via the Internet so all information is available to the bidding subcontractors.
supplied contractors and equipment.
components of project.
Contractors.
progress, any special problems, Change Order issues, concealed conditions, etc. All photos to be
high resolution digital photographs.
information is submitted on paper as well as disk.